Posts Tagged ‘powerpoint tips’

Eliminate Death by PowerPoint (Public Speaking Tip Video)

New PowerPoint Tip Video

Eliminate Death by PowerPoint is a new public speaking tip video in our PowerPoint Tip series.

Too many PowerPoint slides cause the audience to be bored and lose interest, so remember that in public speaking visual aids, less is more. Reduce the number of slides in your slide deck and create more of a conversation with your audience. Give more examples and analogies, and better explain the content of your main bullet points for a better presentation.

Creating too many slides and using them as a crutch to make sure that we don’t forget anything in our presentation sounds like a good idea when we start designing, our presentation, but in reality, it is a really, really big mistake. Oddly enough, this mistake most often occurs because we make the first mistake. (See PowerPoint Mistake #1 Designing the Slideshow First) Slide… Click… Slide… Click… Slide… Click… is a very boring way to deliver a presentation and makes the presenter look unprepared and uninformed about his/her topic. Only add a slide if the slide helps you better clarify your point.

PowerPoint is a Visual Aid Not the Presentation

This video is a first in a series of PowerPoint Tips to help viewers more quickly and easily design and deliver PowerPoint Presentations. Tip #1 is that PowerPoint is a Visual Aid, Not the Actual Presentation. Most people start designing their speech by creating their slideshow, but that is backwards. If you design your presentation first, it is more easy now to design slides that help explain or prove the points in your presentation. If you design the slideshow first, you are likely to use Powerpoint as a crutch which increases nervousness and increases the chances that you will actually forget something or lose your audience along the way.

Power Point Tips

Power Point Tips: The 10 Biggest PowerPoint Mistakes and How to Avoid Them

By Doug Staneart

The most frequently asked topic that we get questions on when we conduct public speaking training is always related to PowerPoint Tips. Because PowerPoint is so powerful, people tend to either get really good at all of the bells and whistles and overwhelm their audience, or they use PowerPoint as a crutch and rely on their slide deck too much making their presentation very boring. Below are the top 10 biggest Power Point Mistakes that we tend to make along with ways to overcome them. (By the way, we cover a whole section on designing PowerPoint Presentation in The Leader’s Institute Leadership Boot Camp.)

1) Designing a “PowerPoint Presentation”: Remember, a presentation is a verbal communication to your audience that may or may not use visual aids. PowerPoint is just ONE type of visual aid that can be used to further explain or clarify your presentation. If you focus entirely on this one type of visual aid without putting an emphasis on what you are actually saying, your presentation will tend to have a disconnected flow and will be difficult for the audience to follow. Instead, design your presentation and get good at delivering it first. Once you get good at delivering the presentation, then decide what visual aids you might be able to use to help you clarify your points.

2) Too Many PowerPoint Slides: Another big mistake is creating too many slides and using them as a crutch to make sure that we don’t forget anything in our presentation. Slide… Click… Slide… Click… Slide… Click… is a very boring way to deliver a presentation and makes the presenter look unprepared and uninformed about his/her topic. Only add a slide if it helps you better clarify your point.

3) Too Much Data on Your PowerPoint Slides: Your slide deck should be a visual aid to help you explain your point, so if you put too much data on a slide (too much text, too many numbers, or charts and graphs – gasp… Is he saying we can’t use charts and graphs?) you will overwhelm you audience. Your PowerPoint slide should convey a simple concept at a glance. A good rule is what we call 6X6, which means to limit your number of words per line to six and limit your number of lines to about six as well.

4) Overuse of Animation: PowerPoint will do some really cool types of animation, but remember that if you animate something, it should help you clarify your point. Bullet points that fly in, spin around, make sounds, and blink are just a distraction from your message. If you want your audience to follow you step-by-step, you can reveal your bullets one at a time. However, you’ll have more energy as a presenter if you just make your slide appear and physically move to your screen and point to your bullet point when you talk about it.

5) Too Many Busy Charts: (Gasp… He is saying not to use charts and graphs.) For the most part, charts, graphs, and pictures make terrible PowerPoint slides. If the charts or graphs are simple, they can be judiciously used in a slideshow, however if you are graphing total revenue of five different divisions on a quarterly basis for each of your ten major product lines, your graph will be way too busy to understand in a slide. Use a handout instead. If you need a visual aid for it, make a big poster of the graph but in most cases, you can just use the handout itself as the visual aid.

6) Improper Use of Pictures: A picture is worth a 1000 words, but only if the picture is important to your point. Often, we will look at our slide and think, “It seems a little plain…” so we stick a picture in to jazz it up a little. While that is not, in itself, a terrible strategy, sometimes the pictures that we choose cause confusion because it was an afterthought. You could set a small picture on the slide master so that it shows on every slide. That way, since the picture is always there, it doesn’t cause confusion when the text changes. By the way, making a poster of a good picture will add much more impact than a picture on a slide

7) Not Practicing Your Presentation with the Slideshow: Time is getting short, so you send your slide deck to marketing to jazz it up a little. They send you the final copy minutes before you go in front of the group. Everything is perfect in the slideshow, but because you haven’t practiced, your flow is off, and you have to keep clicking the next slide before you start to speak. It just makes you more nervous. Finish your slide deck early and practice with it.

8) Sitting Down to Deliver Your Presentation: The moment that you sit down and start clicking slides, the PowerPoint deck becomes the authority in the room on the topic and your energy will plummet. Stand between your screen and the audience, and you will be the expert.

9) Read… Click… Read… Click…: If you are doing this one, then I hate to be the one to tell you this, but… You’re Boring! Sorry. I know that hurt, but it’s true. The good news is that if you follow the prior guidelines, this one goes away automatically. So if you are experiencing this, go back and work on the earlier tips.

10) Letting Someone Else Design your Slideshow: Realize that if someone else designs your PowerPoint Slide Deck, it will likely have many of the earlier mistakes in it. You’ll also have a more difficult time delivering it and be more nervous. To combat this, you’ll need to practice your delivery a lot more than if you designed your own presentation, but it can be done. Over time, use the guidelines above to influence the person or people who are designing your slideshow.

Follow these simple guidelines, and your PowerPoint Slides will help you better deliver more powerful presentations. Violate them, and you’ll likely be more nervous and have a more difficult time delivering your presentation.

Doug Staneart is the creator of The Fearless Presentations® Public Speaking Class that is offered in major cities all over the United States, Canada, and Europe. Click the link here (https://www.leadersinstitute.com/public-speaking/fearlesspresentations.html) and request information about his presentation course, and he’ll send you a free copy of his book, Fearless Presentations®. His new program, the Entrepreneur Boot Camp, helps small business owners grow their businesses during difficult financial times like a recession.

PowerPoint Tips: 10 Biggest PowerPoint Mistakes (Webinar Replay)

Here is the replay of our free webinar called PowerPoint Tips: The Ten (10) Biggest PowerPoint Mistakes and How to Avoid Them. We ended up with hundreds of people registering to attend, so if you happened to try to login and all of the seats were gone, we apologize. Enjoy the free PowerPoint Tips Webinar.

If you have trouble viewing the movie above, you can watch it at the source at: https://www.blip.tv/file/4024846/

Other Resources:

(Free Webinar) The 10 Biggest PowerPoint Mistakes and How to Avoid Them

This Thursday Evening, our CEO, Doug Staneart, will be leading a Free Webinar called PowerPoint Tips: The 10 Biggest PowerPoint Mistakes and How to Avoid Them. One of the things that we’ve found conducting over 1000 Fearless Presentations Seminars is that one of the biggest causes of Public Speaking Fear is the way that a person designs his/her PowerPoint Presentation. Design it wrong, and your nervousness increases exponentially. Design it right, and you’ll be poised and confident.

Register for the seminar by clicking this link: https://www.leadersinstitute.com/powerpoint-tips-10-biggest-powerpoint-mistakes-webinar-replay/ 

In the free webinar, we’ll cover the following:

  • The 10 Biggest PowerPoint Mistakes and How to Avoid them.
  • The simple mistake that, if you do it, will cause your presentation to fall flat every single time (and what to do instead).
  • How what we do to reduce our nervousness actually causes us to be more nervous (and boring!)
  • A strategy that will increase the clarity of each slide ten-fold.
  • How, often, the things we do to make our slides look prettier actually cause the audience to be confused.
  • Everything your boss and coworkers have ever told you about charts and graphs is absolutely wrong — and once you know this secret, you will tower over them.
  • How just physically moving two feet in the room can give you more confidence and authority on your topice (seriously — two feet, and it’s not what you think).
  • And how if you let someone else design your slide deck, you’ll increase your nervousness exponentially.
  • And a whole lot more!

The webinar will take place Thursday, Aug 19th (that’s this Thursday) at 8:00 PM Central Time (9:00 PM Eastern/6:00 PM Pacific) and it’s free to our friends and clients.  Seating is limited, though, so you do need to register in order to reserve a seat (login early because we expect to run out of speaces.)

If you’d like to attend but can’t make it, register anyway, and we’ll send you a link to the replay so you can watch it at your leisure.

See you at the webinar! (The links in the article now forward to the replay of this webinar. Just click any to watch it.)

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